Technical writing is an essential tool for communicating or conveying one's ideas, opinions, observations, instructions, and suggestions in a more logical and technical manner. Professionals should be proficient in writing reports, presentations, documents, etc.
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What are the purposes of technical writing? / What are the 3 purposes of technical writing?
Technical writing is a useful type of content that helps us much both in our professional jobs and daily life. It helps make technical and complex information easier to understand, to remember, and to share widely for more understanding in society. In general, technical writing services have these main purposes:
Explaining: Research papers, statistics, reports, case studies, … all give us a clear, thorough explanation of facts and information that without them, we can hardly find out by ourselves. Moreover, they also answer our questions about how things work, happen, or how people are doing as they do now.
Instructing: User manuals, guidances or machine instructions are important because it helps educate the end users on how to use a newly purchased machine/device, and how the machine/device works for better use and maintenance in the future.
Communicating: Technical writing makes communication between people who know the facts/knowledge and ones who don’t become smoother and more efficient by explaining those technical terms, ideas, and opinions.
Encouraging sharing between people : Technical writing also plays an important role in making it easier for people to share and approach technical and complex information on the internet, hence, encouraging people to actively participate in every conversation about things they are not familiar with.
Because of the above purposes, or can be considered as benefits, freelance technical writing services are now available and are favored worldwide. For freelance services that are delivered with the best quality at an affordable price, businesses in technical industries now consider freelance technical writing services as one of the indispensable services that help them much in increasing their performance and sales.
Why is technical writing important to business?
By explaining and delivering technical information in the simplest and easiest forms for understanding, technical writing makes the distance between people and a more effective and convenient way of performing, living, and communicating become shorter, or even disappear.
Inside the business, technical writing services provide guidelines that help in explaining and instructing employees with clear, concise, and useful information on working, equipping, learning, moving, performing, etc. And when employees find that there is no discomfort, no inconvenience, and no struggle to effectively perform their job, the chance they want to stay and keep devoting to the business may become higher as a result.
Outside the business, technical writing helps provide the end customers with manuals, guidance, instructions about the products. All of it is for a smooth and effective use or maintenance in the future.
What are the different types of technical writing?
Though there are many popular examples out there that you are familiar with, technical writing actually can be classified into only three types, they are:
- Product technical writing: Product technical writing is often made for customers. The writing focuses on providing detailed guidelines, user manuals, and additional technical information about how it should work, how to use it, and how to maintain it for long-term use. Examples of product technical writing include 3 main pillars: Requirements or specifications to run the product, instructions on installing and using, and the frequently asked questions (FAQs)..
- Process technical writing: This type of writing is made for the internal team or employees of a company. It provides information about how to safely and effectively perform a task/process. The writing often covers the following topics: plans, schedules, notices, metrics, requirements of a job/process, reviews and reports for a project, and any additional information.
- Sales and Marketing technical writing: This section covers technical content on how a business establishes and runs in the marketplace, such as the business plan, case studies, white papers, proposals and pitches, legal or business documents, etc.
What are 5 examples of technical writing?
Technical writing is all pieces of writing providing readers with knowledge in technical fields such as engineering, mechanism, software, finance, robotics, hardware, politics, etc. Those writings often contain complex and data-driven content, which makes it hard for a writer with no experience and knowledge in the field to produce.
Examples of technical writing are:
- Scientific and research paper.
- User manual and catalog.
- Technical paper or book.
- Statistics, reviews, reports.
- Proposals and pitches.
- End user instructions.
- Case studies.
Basically, technical writing plays an indispensable role in providing instructions, explanations, and enabling smooth communication among us. Above are just a few examples of how technical writing can be beneficial for our professional work in real life. There are still many more applications of this writing that we actually don’t even notice.
What skills do you need to be a technical writer?
Besides in-depth technical knowledge on matters they are going to write about, good technical writers also need to equipped themselves with these critical skills:
Excellent writing skills: Excellent writing skills include editing skill, research skill, communication skill, etc. A good technical writer not only provides readers with technical knowledge, they also need to make it clear, concise, logical, and easy for everybody to understand.
Critical thinking skill: Critical thinking and problem-solving skills refer to the ability to gather, analyze, systemate information in order to make reasonable and clear explanations of information.
Logical thinking: This is one of the most important skills of a good technical writer. Good technical writers’ jobs are not only knowing what those technical terms are with their in-depth knowledge, understanding the context of the information and can express it by words with their writing skill, but they also have to arrange it in a logical hierarchy and approach that target readers can easily understand.
Technical skills: This is a term to mention the skill to research, filter, digest complex knowledge, divide it into small sections for better approaches, and turn those pieces into simpler information for readers to understand.
User experience (UX) design skill: The objective of a UX designer, or UX writer, is to write copy in a precise, straightforward, clear, concise, and helpful manner. And for providing the most effective way of understanding technical information to readers, the purpose of a technical writer is also no different from that